Position Summary

Seeking an experienced Litigation Legal Assistant with a minimum of three years of litigation legal secretary/assistant experience, preferably within an insurance defense practice. The ideal candidate will possess exceptional organizational, communication, proofreading, and document management skills, along with advanced proficiency in Microsoft Word and Excel.

Key Responsibilities

• Draft, edit, and format pleadings, motions, discovery requests, discovery responses, correspondence, and other legal documents.
• Organize and prepare exhibits, deposition materials, trial notebooks, and supporting case documentation.
• Proofread legal documents for accuracy, grammar, formatting, and compliance with court requirements.
• Electronically file documents in local, state, federal, and appellate courts.
• Manage case files, including copying, scanning, Bates stamping, filing, and distribution of legal documents.
• Coordinate document production and maintain organized litigation records.
• Assist attorneys with trial preparation and litigation support activities.
• Monitor deadlines and ensure timely completion of assignments.
• Maintain calendars and assist with scheduling as needed.
• Collaborate with attorneys and staff to support overall office operations and workflow.
• Provide administrative and litigation support to multiple attorneys and legal professionals.
• Demonstrate a team-oriented approach by assisting coworkers and contributing to departmental needs when necessary.

Qualifications

• Minimum of 3 years of litigation legal assistant or legal secretary experience.
• Prior insurance defense experience preferred.
• Strong typing and transcription skills.
• Excellent organizational and time-management abilities.
• Advanced knowledge of Microsoft Word and Microsoft Excel.
• Experience with electronic court filing systems.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong attention to detail and proofreading skills.
• Professional communication and interpersonal skills.

Preferred Qualifications

• Experience with NetDocuments document management software.
• Experience with Orion practice management software.
• Trial preparation and litigation support experience.